Invoicing under GST

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Contains of Tax invoice.

A tax invoice to be issued by the registered person shall contain the following particulars, namely,­

1.    name, address and Goods and Services Tax Identification Number of the supplier;

 

2.    a consecutive serial number not exceeding sixteen characters, in one or multiple series, containing alphabets or numerals or special characters-hyphen or dash and slash symbolised as “-” and “/” respectively, and any combination thereof, unique for a financial year;

 

3.    date of its issue;

 

4.    name, address and Goods and Services Tax Identification Number or Unique Identity Number, if registered, of the recipient;

 

5.    name and address of the recipient and the address of delivery, along with the name of the State and its code, if such recipient is un-registered and where the value of the taxable supply is fifty thousand rupees or more;

 

6.    name and address of the recipient and the address of delivery, along with the name of the State and its code, if such recipient is un-registered and where the value of the taxable supply is less than fifty thousand rupees and the recipient requests that such details be recorded in the tax invoice;

 

7.    Harmonised System of Nomenclature code for goods or services;

 

8.    description of goods or services;

 

9.    quantity in case of goods and unit or Unique Quantity Code thereof;

 

10. total value of supply of goods or services or both;

 

11. taxable value of the supply of goods or services or both taking into account discount or abatement, if any;

 

12. rate of tax (central tax, State tax, integrated tax, Union territory tax or cess);

 

13. amount of tax charged in respect of taxable goods or services (central tax, State tax, integrated tax, Union territory tax or cess);

 

14. place of supply along with the name of the State, in the case of a supply in the course of inter-State trade or commerce;

 

15. address of delivery where the same is different from the place of supply;

 

16. whether the tax is payable on reverse charge basis; and

 

17. signature or digital signature of the supplier or his authorised representative:

 

In the case of the export of goods or services, the invoice shall carry an endorsement “SUPPLY MEANT FOR EXPORT/SUPPLY TO SEZ UNIT OR SEZ DEVELOPER FOR AUTHORISED OPERATIONS ON PAYMENT OF INTEGRATED TAX” or “SUPPLY MEANT FOR EXPORT/SUPPLY TO SEZ UNIT OR SEZ DEVELOPER FOR AUTHORISED OPERATIONS UNDER BOND OR LETTER OF UNDERTAKING WITHOUT PAYMENT OF INTEGRATED TAX”, as the case may be, and shall, contain the following details, namely,-(i) name and address of the recipient; (ii) address of delivery; and (iii) name of the country of destination.

A registered person may not issue a tax invoice if the value of the goods or services or both supplied is less than Rs. 200 subject to the following conditions:

(a) the recipient is not a registered person; and

(b) the recipient does not require such invoice, and

shall issue a consolidated tax invoice for such supplies at the close of each day in respect of all such supplies.

Invoice-cum-bill of supply

Where a registered person is supplying taxable as well as exempted goods or services or both to an unregistered person, a single “invoice-cum-bill of supply” may be issued for all such supplies.

Time limit for issuing tax invoice

In the case of the taxable supply of services, invoice shall be issued within a period of 30 days from the date of the supply of service:

Where the supplier of services is an insurer or a banking company or a
financial institution, including a non-banking financial company, the period within which the invoice or any document in lieu thereof is to be issued shall be 45 days from the date of the supply of service:

Manner of issuing invoice

 

  1. The invoice shall be prepared in triplicate, in the case of

supply of goods, in the following manner, namely,-

  • the original copy being marked as ORIGINAL FOR RECIPIENT;
  • the duplicate copy being marked as DUPLICATE FOR TRANSPORTER; and
  • the triplicate copy being marked as TRIPLICATE FOR SUPPLIER.
  1. The invoice shall be prepared in duplicate, in the case of the supply of services, in the following manner, namely,­
  • the original copy being marked as ORIGINAL FOR RECIPIENT; and
  • the duplicate copy being marked as DUPLICATE FOR SUPPLIER.
  1. The serial number of invoices issued during a tax period shall be furnished electronically through the common portal in FORM GSTR-1.

Bill of supply

A bill of supply to be issued by the supplier shall contain the following details, namely,-

a) name, address and Goods and Services Tax Identification Number of the
supplier;

b) a consecutive serial number not exceeding sixteen characters, in one or
multiple series, containing alphabets or numerals or special characters –
hyphen or dash and slash symbolised as “-” and “/” respectively, and any
combination thereof, unique for a financial year;

c) date of its issue;

d) name, address and Goods and Services Tax Identification Number or Unique
Identity Number, if registered, of the recipient;

e) Harmonised System of Nomenclature Code for goods or services;

f) description of goods or services or both;

g) value of supply of goods or services or both taking into account discount or
abatement, if any; and

h) signature or digital signature of the supplier or his authorised representative:

Revised tax invoice and credit or debit notes

1. A revised tax invoice shall contain the following particulars, namely:-
a) the word “Revised Invoice”, wherever applicable, indicated prominently;

b) name, address and Goods and Services Tax Identification Number of the
supplier;

c) nature of the document;

d) a consecutive serial number not exceeding sixteen characters, in one or
multiple series, containing alphabets or numerals or special characters hyphen or dash and slash symbolised as “-” and “/” respectively, and any
combination thereof, unique for a financial year;

e) date of issue of the document;

f) name, address and Goods and Services Tax Identification Number or Unique
Identity Number, if registered, of the recipient;

g) name and address of the recipient and the address of delivery, along with the
name of State and its code, if such recipient is un-registered;

h) serial number and date of the corresponding tax invoice or, as the case may
be, bill of supply;

i) value of taxable supply of goods or services, rate of tax and the amount of the
tax credited or, as the case may be, debited to the recipient; and

j) signature or digital signature of the supplier or his authorised representative.

2. Every registered person who has been granted registration with effect from a date earlier than the date of issuance of certificate of registration to him, may issue revised tax invoices in respect of taxable supplies effected during the period starting from the effective date of registration till the date of the issuance of the certificate of registration.

The registered person may issue a consolidated revised tax invoice in
respect of all taxable supplies made to a recipient who is not registered during period starting from the effective date of registration till the date of the issuance of the certificate of registration.

In the case of inter-State supplies, where the value of a supply
does not exceed Rs.2,50,000, a consolidated revised invoice may be issued separately in respect of all the recipients located in a State, who are not registered under GST Act.

3. Any invoice or debit note issued in pursuance of any tax payable in accordance in the following case:

  • Determination of tax not paid or short paid or erroneously refunded or input tax credit wrongly availed or utilised by reason of fraud or any wilful misstatement or suppression of facts.
  • Detention, seizure and release of goods and conveyances in transit.
  • Confiscation of goods or conveyances and levy of penalty.

shall prominently contain the words “INPUT TAX CREDIT NOT ADMISSIBLE”.

 

Tax invoice in Input Service Distributor

An Input Service Distributor invoice or, as the case may be, an Input Service Distributor credit note issued by an Input Service Distributor shall
contain the following details:-

a) name, address and Goods and Services Tax Identification Number of the
Input Service Distributor;

b) a consecutive serial number not exceeding sixteen characters, in one or
multiple series, containing alphabets or numerals or special charactershyphen
or dash and slash symbolised as- “-”, “/” respectively, and any
combination thereof, unique for a financial year;

c) date of its issue;

d) name, address and Goods and Services Tax Identification Number of the
recipient to whom the credit is distributed;

e) amount of the credit distributed; and

f) signature or digital signature of the Input Service Distributor or his authorised
representative.

2. Where the Input Service Distributor is an office of a banking
company or a financial institution, including a non-banking financial company, a tax invoice shall include any document in lieu thereof, by whatever name called, whether or not serially numbered but containing the information as mentioned above.

3. Where the supplier of taxable service is an insurer or a banking company or a
financial institution, including a non-banking financial company, the said supplier may issue a consolidated tax invoice or any other document in lieu thereof, by whatever name called for the supply of services made during a month at the end of the month, whether issued or made available, physically or electronically whether or not serially numbered, and whether or not containing the address of the recipient of taxable service but containing other information that should to there for tax invoice.

Invoice in case of Goods transport agency:

Where the supplier of taxable service is a goods transport agency supplying services

in relation to transportation of goods by road in a goods carriage, the said supplier shall issue a tax invoice or any other document in lieu thereof, by whatever name called, containing:

  • the gross weight of the consignment,
  • name of the consigner and the consignee,
  • registration number of goods carriage in which the goods are transported,
  • details of goods transported,
  • details of place of origin and destination,
  • Goods and Services Tax Identification Number of the person liable for paying tax whether as consigner, consignee or goods transport agency, and
  • containing other information that should be there in tax invoice.

Invoice by Passenger Transportation Service:

Where the supplier of taxable service is supplying passenger transportation service, a tax invoice shall include ticket in any form, by whatever name called, whether or not serially numbered, and whether or not containing the address of the recipient of service but containing other information that should be there in tax invoice.

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